Med spa treatment notes that double as your clinical record
The treatment note is the most valuable object in the clinic. It is the legal record, the inventory event and the basis of the invoice. Written as free text it is worth almost nothing; written as structured data it runs the business.
- Facial-map charting with per-site units, product and technique
- Lot number, expiry and dilution captured at the point of injection
- Automatic inventory burn-down from the note
- Full patient timeline of treatments, photos, consents and spend
- Templates per treatment with required fields enforced
How it works in the clinic
- Step 1
Pick the treatment
The template loads the required clinical fields for that service.
- Step 2
Chart on the map
Tap each injection site and record product, units and lot.
- Step 3
Sign off
Stock burns down, the invoice is priced and follow-up is scheduled.
Inside the feature
Structured, not free text
Product, area, depth, technique, needle or cannula, units and lot are discrete fields. That is what makes waste reporting, dosing comparison and recall by lot possible later.
The note drives stock and billing
Recording an injection burns down the open vial and prices the treatment. Nobody re-enters numbers into a stock sheet, and the invoice cannot silently disagree with the chart.
One patient timeline
Consultations, treatments, photographs, consents, purchases and messages sit on a single chronological record any authorised provider can read in one screen.
Audit trail on everything
Amendments are versioned with author and timestamp. Nothing is silently overwritten, which is what makes the record defensible.
Frequently asked questions
- Can I record units per injection site?
- Yes. Charting is site-by-site on a facial map, with product, dilution, technique and units captured at each point.
- Do treatment notes update inventory?
- Yes. Signing off a treatment burns product down from the specific open vial, including lot and expiry.
- Can I find every patient treated from one lot?
- Yes. Because lot numbers are captured on the note, a product recall query returns the affected patients directly.
Related features
One record, from booking to rebooking
Treatment records is part of Med Spa Management — booking, charting, inventory, consents, memberships and retention on a single clinical record.
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