Aesthetic practice management software
Aesthetic practice management software from chart to cash
Practice management means the whole loop: enquiry, consultation, consent, treatment, product consumption, payment, follow-up and reporting. Break the loop anywhere and margin disappears into unrecorded product and unbooked follow-ups.
- Consultation and treatment-plan workflow with pricing
- Clinical charting linked to inventory consumption
- Payments, packages, deposits and membership billing
- Staff commission and performance reporting
- Medical director oversight, standing orders and audit trail
What you get
Consultation to treatment plan
Consultations produce a costed, staged plan the patient can accept. Accepted plans schedule themselves and carry expected product consumption, so forecasting stock and chair time stops being guesswork.
Charting that matches how injectors actually work
Every treatment is recorded on a facial map with the injected site, product, lot number, dilution and units placed at that point. The chart is the source of truth for the clinical record, the inventory burn-down and the invoice, so nobody re-keys numbers into a spreadsheet at the end of the day.
Unit-level inventory, not guesswork
Vials open once and burn down per injection. Lot numbers, expiry dates and reconstitution windows follow the chart automatically, and waste per vial is reported by injector so you can see exactly where product margin is leaking.
Payments and commission
Deposits, split payments, packages and memberships are handled at checkout, and provider commission is calculated from the treatments actually delivered rather than a monthly reconciliation.
Consents and compliance that survive an audit
Consent forms and protocols are versioned. The version the patient signed freezes at the moment of treatment, so a chart pulled two years later shows precisely what was agreed, who supervised it and which standing order it ran under.
Reporting a clinic owner can act on
Units per area by injector, waste rate per vial, rebook rate by treatment, revenue per chair-hour and membership retention. Numbers come from the clinical record, so they reconcile with what was actually put into a patient's face.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Scope | Bookings and payments | Enquiry through chart, stock, payment and follow-up |
| Treatment plans | Quoted in a document | Costed, staged and schedulable |
| Commission | Manual spreadsheet | Derived from delivered treatments |
| Oversight | Ad hoc | Standing orders, supervision queue and audit trail |
Frequently asked questions
- Who is aesthetic practice management software for?
- Clinic owners, medical directors, nurse and doctor injectors, aestheticians and front-desk teams working in medical aesthetics — from a single-room practice to a multi-site group.
- Does it replace a separate POS and booking tool?
- Yes. Booking, charting, inventory, checkout, memberships and reporting run on one record, which is what keeps stock and revenue reconciled.
- Can it report on profitability by treatment?
- Yes. Because product consumption is captured on the chart, margin can be reported per treatment, per injector and per chair-hour.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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