Med spa booking software
Med spa booking software that understands treatment rules
Filling the schedule is easy. Filling it correctly — right provider, right room, right duration, intake complete before arrival — is what protects the day. Booking here is driven by the treatment definition, not a generic time slot.
- Public online booking with deposits and cancellation windows
- Automated SMS and email reminders with confirmation replies
- Digital intake and medical history completed before arrival
- Treatment-specific duration, room, device and provider requirements
- Waitlist and automatic gap-filling when a slot cancels
What you get
Online booking built for treatment rules
Aesthetic bookings are not haircuts. Appointment types carry their own duration, room, device, provider credential requirement and follow-up interval, so a filler consult cannot be booked into a laser room and a two-week neurotoxin review is scheduled at the point of treatment.
Intake finished before the patient sits down
Medical history, medication list, allergies, pregnancy status and photo consent are sent with the booking confirmation and land on the chart. Providers open a completed history instead of spending the first ten minutes of a paid appointment on a clipboard.
Deposits and no-show protection
Charge a deposit or hold a card at booking, set per-treatment cancellation windows and apply fees automatically. High-value injectable slots stop being the ones that quietly evaporate.
Reminders that reduce empty chairs
Reminder cadence is set per treatment type, with pre-care instructions attached — no blood thinners before injectables, no retinoids before a peel — so appointments are not cancelled on arrival for avoidable reasons.
Reporting a clinic owner can act on
Units per area by injector, waste rate per vial, rebook rate by treatment, revenue per chair-hour and membership retention. Numbers come from the clinical record, so they reconcile with what was actually put into a patient's face.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Duration | One slot length | Per-treatment duration and buffer |
| Intake | Paper at reception | Digital, pre-visit, attached to the chart |
| No-shows | Absorbed | Deposits, cancellation windows, automatic fees |
| Cancellations | Empty chair | Waitlist offer sent instantly |
Frequently asked questions
- Can patients book online without an account?
- Yes. Patients can request an appointment from a clinic's public profile; the clinic confirms it from the dashboard.
- Does it send automated appointment reminders?
- Yes — reminder timing is configurable per treatment type and includes pre-care instructions for that specific treatment.
- Can I take deposits at booking?
- Yes. Deposits or card-on-file holds can be required per treatment type, with cancellation windows and automatic fee application.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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