For practice owners
One system for the medical and aesthetic sides of the clinic
Dermatology and cosmetic clinics run two businesses in one diary. Med Spa Management keeps consulting-room appointments, procedure lists and aesthetic services on a single record without collapsing them into the same workflow.
- Separate appointment pathways for medical consults and aesthetic services
- Structured note templates per pathway with full version history
- Multi-provider, multi-room diaries with delegation rules
- Referral and correspondence tracking attached to the patient record
- Reporting split by service line, provider and location
How the workflow runs
- Step 1
Triage
Enquiry routed to the correct pathway and appointment type.
- Step 2
Consult
Structured note captured; onward plan or referral documented.
- Step 3
Procedure
Procedure charted with consent, products and photography attached.
- Step 4
Review
Follow-up scheduled and correspondence tracked to completion.
What the software handles
Two pathways, one record
A patient seen for a medical consult and later for an aesthetic treatment has one continuous history, with notes, consents and photography filed under the right pathway.
Structured notes and versioning
Templates per procedure keep documentation consistent. Amendments are versioned with author and timestamp rather than overwriting the original.
Access control
Role-based access limits who can view or amend clinical records, and every view and edit is logged.
Service-line reporting
Revenue, utilisation and rebooking rates are reportable separately for medical and aesthetic lines so each can be managed on its own terms.
Frequently asked questions
- Can medical and aesthetic services share one patient record?
- Yes, with separate pathways, templates and permissions while keeping a single continuous history.
- Is access to clinical notes restricted?
- Role-based permissions control access per record type, and access is logged for audit.
- Can we report by service line?
- Reporting can be filtered by service line, provider, room and location.
- Does the platform provide clinical decision support?
- No. It is a records and operations system. Diagnosis, suitability and treatment planning remain with appropriately qualified clinicians.
Related features
Operator guides
Med Spa Management is practice software. It does not provide medical advice or determine whether any treatment is appropriate for any individual. Suitability varies by person and must be assessed by an appropriately qualified professional.
Run your clinic on one record
Booking, charting, consent, inventory, memberships and follow-up — configured for dermatology clinics.
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