Medical spas & aesthetics
Med spa management software
Chart treatments point by point with units, product, lot and expiry, keep intake and consent documents on the client file, and see revenue and recall in one console.
Clinical operations platform
Luxury care.
Flawless operations.
One platform.
Med Spa Management is medical spa management software for aesthetic clinics — clinical charting, client records, scheduling, digital intake and consent, inventory, memberships and client retention in one platform.
The clinical record drives the business record: treatments, products, appointments, consents and revenue all come from the same entry.
- Clinical charting with units, lots & expiries
- Client records, intake & consent documents
- Intake & consent documents on the client file
- Calendar, bookings & appointment requests
- Treatment templates with provider defaults
- Treatment menu & pricing
7 days free, then $449 per month for the whole clinic · unlimited providers · no setup fee · cancel anytime before day 7 and you are not charged
Charted this session
32.0u
Logged with lot number and expiry for compliance.
One system, three kinds of practice
Med spa software, wellness CRM and spa scheduling — in a single record.
Whether you run an aesthetics clinic, a wellness practice or a massage and day spa, the same client file carries intake, consent, treatment history, bookings and reporting. No second system for the clinical side.
Wellness clinics
Wellness CRM with a clinical record
Programme-based care needs history, not just a calendar. Track every visit, provider and document per client so wellness plans continue accurately between appointments.
Massage, day & destination spas
Spa scheduling that keeps the record
Book multi-provider rooms, hold client preferences and contraindication notes on file, and give therapists the full visit history before the client is on the table.
Your first week of charting, bookings and client records is on us.
Start your 7-day free trial
Then $449/mo for the whole clinic · cancel before day 8 and pay nothing
Operating systems designed for aesthetic excellence.
Explore the platform →Treatment charting
Areas, units, product, lot and expiry on every record.
Client records
Intake details, medical notes and full visit history per client.
Documents
Intake forms, consents and files stored on the client file.
Bookings
Calendar, provider scheduling and appointment requests.
Templates
Reusable treatment templates with provider and unit defaults.
Treatment menu
Your clinic's services and pricing, managed in one place.
Reporting
Revenue, average ticket, chair hours and returning-client rate.
Recall list
Clients treated 90+ days ago with nothing booked, surfaced daily.
Clinic profiles
Your clinic's public directory profile and location details.
Clinical precision
Precise unit tracking & treatment mapping.
Move beyond paper charts. The digital charting suite records every treatment point-by-point — areas, units, product, lot and expiry — so total units used are always on the record.
Unit totals
Units charted per area and per session, with price captured on every record.
Lot & expiry records
Lot numbers and expiration dates recorded on every treatment for compliance.
Current session
Treatment session
Total units
32.0u
Glabellar Lines20u
Frontalis8u
Orbicularis Oculi (L)2u
Orbicularis Oculi (R)2u
Every consultation starts the record
Esthetician & skincare software
Intake and consent that live on the client file.
Estheticians, skincare studios and aesthetic clinics need more than a booking note. Health history, contraindications, signed consent and treatment documents attach to the client record at intake — so every provider who sees that client starts with the full picture.
Intake on file
Health history and client details captured once, available on every visit after.
Consent documents
Signed forms and treatment documents stored against the client, not in a drawer.
Treatment history
Every charted session visible in one timeline before the next appointment.
CSV import
Bring your existing client list with you — no re-keying, no lost history.
Switching systems
Seamless data. Smarter decisions.
Bring your existing practice data with you. Client records import from CSV in minutes, and intake forms, consents and treatment documents attach to each client file — so the first week runs on real history rather than a blank database.
What comes across
- Client records and contact details
- Intake and consent status
- Treatment notes and history
The front desk view
The calm room deserves a calm system behind it.
Arrivals, charts, documents and balances open from the same client file — so the experience at the desk matches the experience in the room.
Moving from another system? Import your client list and start this week.
Start your 7-day free trial
Then $449/mo for the whole clinic · cancel before day 8 and pay nothing
One record, end to end
From first consultation to the follow-up message.
01
Booking
Appointments and directory requests land on one calendar with provider and duration.
02
Intake & consent
Intake forms and consents uploaded to the client file, consent status tracked at a glance.
03
Charting
Areas, units, products, lot and expiry recorded as the treatment happens — not after hours.
04
Reporting
Revenue, average ticket and chair hours update as treatments are charted.
05
Recall
Clients past 90 days with nothing booked appear on the recall list for rebooking.
Why not generic salon software
Most systems stop at the appointment.
Booking software can fill the calendar. It cannot tell you which lot went into which area, whether a client's consent is on file, or which clients are overdue for a return visit. That gap is the entire product.
Compare software →CapabilityGenericMed Spa Mgmt
Unit-level treatment charting—Yes
Consent & intake documents on the client file—Yes
Treatment templates with provider defaults—Yes
Lot and expiration tracking per treatment—Yes
Revenue, retention & recall reporting—Yes
Client contact recordsYesYes
Appointment bookingYesYes
Med spa booking software
The calendar that knows what happens in the room.
Med spa scheduling, massage therapy booking and day spa calendars share one problem: the appointment is only the beginning. Here, every booking connects to the client file — history, intake, documents and balances are one click from the slot on the calendar.
Provider-aware booking
Appointments are booked against providers and treatment types, with the record attached.
Client history at the desk
Arrivals open straight into charts, documents and balances — no second system.
Built for spas too
Massage, facial and wellness bookings carry preferences and notes between visits.
Pricing
One plan. Your entire clinic.
No per-seat maths, no feature tiers to negotiate, no implementation fee. Add every provider, injector and front-desk user on the same subscription.
- Unlimited providers and front-desk users
- Full clinical charting and treatment records
- Client intake, consent and document storage
- Intake, consent and document uploads per client
- Calendar, bookings and appointment requests
- Client CSV import and treatment templates
- Treatment menu with clinic pricing
- Revenue, retention and recall reporting
- 90-day recall list for rebooking
- Billing portal with cancel anytime
Pro Plan
$449
per month, whole clinic — first 7 days free
Start your 7-day free trialCard required to start the trial. Billing begins automatically on day 8 unless you cancel — cancel anytime and access runs to the end of the paid period.
Questions clinic owners ask.
Still unsure? Email medspamanage@gmail.com and a person answers.
Is Med Spa Management an EMR or a CRM?+
Both sides live in one record. Clinical charting, consent and intake documents and treatment history sit alongside bookings and reporting, so front desk and clinical staff work from the same client file.
How long does setup take?+
Most clinics are operational the same day. You create an account, import clients from CSV, build treatment templates and start booking — there is no implementation project or onboarding fee.
What does it cost?+
Every clinic starts with a 7-day free trial. After the trial it is $449 per month for the whole clinic, including unlimited providers. A card is collected up front so billing starts automatically on day 8; cancel before then and you are never charged. There are no per-seat charges, and if you cancel later access continues until the end of the paid period.
Can I move data from my current software?+
Yes. Client records and contact details import from CSV, and intake forms, consents and treatment documents can be attached to each client file so you start with real history.
Security & governance
Built so your clinical record stays yours.
Your workspace runs on managed cloud infrastructure with database-level access control, so one clinic account can never read another clinic's records.
Row-level security
Every client, chart and booking row is scoped to your account in the database itself — not just hidden in the interface.
Encrypted in transit & at rest
All traffic runs over TLS and data is encrypted at rest, with documents held in access-controlled storage.
Hardened sign-in
Email and password auth with breached-password protection, secure session tokens and protected console routes.
Payments never touch us
Card details are handled entirely by Stripe on PCI-compliant infrastructure — we never see or store a card number.
Server-side authorization
Every request is re-checked on the server against your session, so no data is returned on the client's word alone.
Audit-friendly charting
Treatments are timestamped against each visit with provider, lot and expiry on the record.
Continuous security scanning
The platform is scanned for access-control and configuration issues, with managed patching of the underlying stack.
Your data stays portable
Client records import from CSV and your history stays yours — no lock-in, no exit fee.
Run your clinic. Elevate every experience.
Set up in minutes — no implementation project, no per-seat pricing, cancel anytime.
Clinical insights
Practice management resources for medical directors.
Operations · July 14, 2026
How to Improve Med Spa Membership Retention
How recurring facial series and membership plans stabilize monthly revenue, and what your med spa CRM has to track to keep members from lapsing.
Compliance · June 28, 2026
How to Stay Compliant With Mid-Level Injector Supervision Rules
A practical guide to compliance for nurse practitioners and physician assistants working in medical spas.
Workflows · August 11, 2026
How to Run a Med Spa Consultation That Converts
Qualification, medical history, treatment plan and quote — the four stages that decide whether a consultation converts.