Provider calendars and staff scheduling for med spas
The provider calendar is the clinic's capacity. Managing it means matching shifts to demand, keeping scope of practice honest, and knowing which chair-hours are being sold and which are being given away.
- Per-provider calendars with shifts, availability and time off
- Credential and supervision rules enforced at booking
- Rooms and devices booked alongside the provider
- Cross-location availability for roaming providers
- Utilisation, overtime and revenue-per-chair-hour reporting
How it works in the clinic
- Step 1
Set rosters
Enter shifts, breaks and leave for each provider and location.
- Step 2
Define treatment rules
Attach required credentials, rooms and devices to each service.
- Step 3
Review utilisation
Track sold chair-hours, gaps and overtime weekly.
Inside the feature
Shifts that reflect capacity
Set working patterns, breaks, admin blocks and time off per provider. Online booking availability is generated from the roster, so the diary can never sell time nobody is working.
Scope of practice enforced
Each treatment declares the credential and supervision it requires. A booking that would put an uncredentialed provider on an injectable is blocked at the point of scheduling.
Provider, room and device together
An appointment reserves all three resources. Shared lasers cannot be double-booked across rooms, and turnover time is part of the slot.
Utilisation instead of headcount
See sold versus available chair-hours by provider, room and location — the number that decides whether you need another injector or just a fuller diary.
Frequently asked questions
- Can providers work at more than one location?
- Yes. Availability and credentials can span sites, and the schedule respects room availability at each location.
- Does it stop unqualified staff being booked?
- Yes — credential and supervision requirements are declared per treatment and enforced when the appointment is created.
- Can I see which chair-hours are unsold?
- Utilisation reporting breaks sold versus available hours down by provider, room and location.
Related features
One record, from booking to rebooking
Provider scheduling is part of Med Spa Management — booking, charting, inventory, consents, memberships and retention on a single clinical record.
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