Esthetician software
Esthetician software that runs the studio while you are in the room
Working solo means booking, intake, notes, retail and follow-up all land on you. This runs those steps in the background so the admin is finished by the time the client leaves.
- Online booking with deposits and cancellation rules
- Intake and consent completed digitally before arrival
- Fast treatment records structured by service type
- Before-and-after photography attached to the record
- Packages, series and memberships without manual tracking
- Automated reminders, aftercare and rebooking prompts
What you get
Admin that finishes itself
Confirmations, reminders, aftercare messages and rebooking prompts run from the appointment and treatment record, so the follow-up is not a list you work through in the evening.
A treatment record, not a booking note
Every appointment ends in a structured record: what was performed, by whom, with which product or protocol, and what the follow-up interval is. Booking-only tools stop at the calendar entry, which is why owners end up keeping a second spreadsheet.
Memberships, packages and prepaid series
Recurring plans and prepaid series carry entitlements that burn down automatically at checkout, so front desk staff never manually count remaining sessions and deferred revenue stays accurate.
Retention built into the workflow
Rebooking is prompted at checkout, follow-up intervals are set from the treatment itself, and lapsed clients surface automatically by treatment type rather than sitting invisible in a client list.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Setup | Enterprise onboarding | Service menu live the same day |
| Forms | Printed and scanned | Digital, attached to the record |
| No-shows | Absorbed | Deposits and cancellation rules at booking |
| Growth | Migrate later | Same system as you add rooms and staff |
Frequently asked questions
- Is this workable for a solo esthetician?
- Yes. It is designed to be set up in an afternoon by one person, with the same system continuing to work as you add rooms or staff.
- Does it take deposits?
- Yes. Deposits and cancellation rules can be applied per service at the point of online booking.
- Can I keep progress photos?
- Yes. Photos attach to the treatment record with consent scoping controlling any use beyond the client file.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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