Med spa management software
Med spa management software built around the clinical record
Most practices run their med spa on a booking tool, a paper chart, an inventory spreadsheet and a consent binder that never agree with each other. Med Spa Management replaces all four with one record: what was injected, from which vial, under which consent, and what it billed.
- Facial-map charting with per-site units, product and lot number
- Vial-level inventory with expiry and waste reporting
- Online booking with treatment-specific durations and rooms
- Versioned consents, photo vault and standing orders
- Memberships, packages and prepaid series with entitlement burn-down
What you get
Charting that matches how injectors actually work
Every treatment is recorded on a facial map with the injected site, product, lot number, dilution and units placed at that point. The chart is the source of truth for the clinical record, the inventory burn-down and the invoice, so nobody re-keys numbers into a spreadsheet at the end of the day.
Unit-level inventory, not guesswork
Vials open once and burn down per injection. Lot numbers, expiry dates and reconstitution windows follow the chart automatically, and waste per vial is reported by injector so you can see exactly where product margin is leaking.
Online booking built for treatment rules
Aesthetic bookings are not haircuts. Appointment types carry their own duration, room, device, provider credential requirement and follow-up interval, so a filler consult cannot be booked into a laser room and a two-week neurotoxin review is scheduled at the point of treatment.
Consents and compliance that survive an audit
Consent forms and protocols are versioned. The version the patient signed freezes at the moment of treatment, so a chart pulled two years later shows precisely what was agreed, who supervised it and which standing order it ran under.
Memberships, packages and prepaid series
Recurring plans and prepaid treatment series carry entitlements that burn down at checkout. Patients see their remaining units and sessions; you see deferred revenue and true monthly recurring revenue without a reconciliation spreadsheet.
Reporting a clinic owner can act on
Units per area by injector, waste rate per vial, rebook rate by treatment, revenue per chair-hour and membership retention. Numbers come from the clinical record, so they reconcile with what was actually put into a patient's face.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Treatment record | Free-text appointment note | Facial map with per-site units, product, lot and technique |
| Inventory | Counted by hand, reconciled monthly | Burns down per injection from the chart, waste tracked per vial |
| Consents | PDF attached to a profile | Versioned and frozen at the moment of treatment |
| Memberships | Subscription billing with no entitlements | Entitlements burn down at checkout with deferred revenue reporting |
Frequently asked questions
- What does med spa management software do?
- It runs the operational and clinical side of a medical spa in one place: booking, patient records, treatment charting, product inventory, consents, payments and memberships. The distinguishing feature versus generic salon software is that the clinical chart drives inventory and billing.
- Is this different from salon or spa booking software?
- Yes. Salon software books time slots. Medical aesthetics needs unit-level product tracking, injector credentialing, versioned consent, before-and-after photography and treatment-interval follow-up, which is what this system is designed around.
- Can I migrate from my current system?
- Patient demographics, appointment history, product lists and membership balances can be imported. Historical clinical notes import as attached documents so the audit trail is preserved.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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