Medical spa software
Medical spa software for practices that treat, not just book
A medical spa is a clinic with a retail front. The software has to satisfy a medical director and a general manager at the same time — the chart has to hold up in an audit, and the schedule has to fill the chair. This platform is built for both readers of the same record.
- Injectables, facials, lasers, body contouring and skincare in one catalog
- Provider credentialing and supervision rules enforced at booking
- Standardised before-and-after photography with consent scoping
- Device and room conflict prevention
- Revenue per chair-hour and per provider reporting
What you get
Charting that matches how injectors actually work
Every treatment is recorded on a facial map with the injected site, product, lot number, dilution and units placed at that point. The chart is the source of truth for the clinical record, the inventory burn-down and the invoice, so nobody re-keys numbers into a spreadsheet at the end of the day.
Every modality, one record
Neurotoxins, hyaluronic acid fillers, biostimulators, chemical peels, microneedling, laser and energy devices, IV therapy and medical-grade skincare each carry their own required fields, contraindication checks and follow-up intervals rather than a shared generic note.
Consents and compliance that survive an audit
Consent forms and protocols are versioned. The version the patient signed freezes at the moment of treatment, so a chart pulled two years later shows precisely what was agreed, who supervised it and which standing order it ran under.
Online booking built for treatment rules
Aesthetic bookings are not haircuts. Appointment types carry their own duration, room, device, provider credential requirement and follow-up interval, so a filler consult cannot be booked into a laser room and a two-week neurotoxin review is scheduled at the point of treatment.
Memberships, packages and prepaid series
Recurring plans and prepaid treatment series carry entitlements that burn down at checkout. Patients see their remaining units and sessions; you see deferred revenue and true monthly recurring revenue without a reconciliation spreadsheet.
Reporting a clinic owner can act on
Units per area by injector, waste rate per vial, rebook rate by treatment, revenue per chair-hour and membership retention. Numbers come from the clinical record, so they reconcile with what was actually put into a patient's face.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Provider rules | Anyone can be booked | Credential and supervision checked at booking |
| Devices | No device awareness | Room and device conflicts blocked automatically |
| Photos | Camera roll | Standardised angles, paired sets, consent-scoped sharing |
| Follow-up | Manual reminder | Interval scheduled at the point of treatment |
Frequently asked questions
- Does medical spa software need to be HIPAA-conscious?
- Medical spas hold protected health information, so records, photography and messaging should be access-controlled, auditable and role-scoped. This platform applies row-level access control so staff only see the records their role permits.
- Does it handle non-injectable services?
- Yes — facials, peels, microneedling, laser and body treatments each have their own charting template, contraindication checks and rebook intervals.
- Can a medical director review charts remotely?
- Yes. Charts, standing orders and supervision queues are available to the medical director role with a full audit trail of who reviewed what and when.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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