Med spa software for multiple locations
Med spa software for groups running multiple locations
At two sites you can hold the difference in your head. At five you cannot. Group operators need standard protocols enforced everywhere, stock counted per site, and one report that compares locations on the same definitions.
- One patient record across every location
- Per-location inventory with inter-site transfers
- Group-wide protocol, consent and pricing templates with local overrides
- Roaming providers with credentials valid across sites
- League-table reporting by location, injector and treatment
What you get
One record, every site
A patient treated at one location arrives at another with their full history, photographs, consents and membership entitlements intact — no duplicate files, no re-consenting from scratch.
Inventory per site, visibility across the group
Stock is held and counted per location with its own lot numbers and expiries, while the group sees total holdings, expiring product and transfer opportunities before anything is written off.
Standardise the protocol, localise the price
Treatment definitions, consent versions and clinical protocols are published from group level. Locations can vary price and availability without forking the clinical standard.
Compare locations honestly
Because every site charts against the same definitions, league tables for revenue per chair-hour, waste rate, rebook rate and membership growth are actually comparable.
Consents and compliance that survive an audit
Consent forms and protocols are versioned. The version the patient signed freezes at the moment of treatment, so a chart pulled two years later shows precisely what was agreed, who supervised it and which standing order it ran under.
Generic booking tools vs. Med Spa Management
| Generic spa software | Med Spa Management | |
|---|---|---|
| Patient record | Separate per site | Single record across the group |
| Stock | Site spreadsheets | Per-site counts with group visibility and transfers |
| Protocols | Drift by location | Published centrally, versioned, locally priced |
| Reporting | Manual consolidation | Group league tables on shared definitions |
Frequently asked questions
- Can providers work across multiple locations?
- Yes. Provider credentials and availability can span sites, and the schedule respects travel and room availability at each location.
- Can each location set its own pricing?
- Yes. Clinical definitions are standardised at group level while price and availability are set per location.
- How is inventory handled across sites?
- Each location holds its own stock with lot and expiry tracking, and the group can see totals, expiring product and inter-site transfers.
Related solutions
Run your clinic on the clinical record
Booking, charting, inventory, consents and memberships in one system built for medical aesthetics. Start free — no implementation project required.
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